Reference & AI

DAFI 64-117

Air Force

GOVERNMENT PURCHASE CARD PROGRAM

Reviewed by Guilherme Correia, active-duty U.S. Air Force

DAFI 64-117, "GOVERNMENT PURCHASE CARD PROGRAM", is a Department of the Air Force publication, dated May 19, 2022.

Published

May 19, 2022

OPR

SAF/AQ

Headquarters, Department of the Air Force

Official document

Open the PDF

on static.e-publishing.af.mil

DAFI 64-117 — index record

NumberDAFI 64-117
TitleGOVERNMENT PURCHASE CARD PROGRAM
PublishedMay 19, 2022
Certified currentMay 19, 2022
Office of primary responsibilitySAF/AQ
Issued byHeadquarters, Department of the Air Force
Status on the indexCurrent
Last index actionUpdateContact, May 9, 2025
Source indexAir Force e-Publishing
Index last readOctober 20, 2026

Copied from Air Force e-Publishing (index). The publication itself is the authority; this page does not summarize or interpret it. Verify the current edition on the index before acting.

From the publication itself

Text below is lifted mechanically from the official PDF (87 pages, read October 20, 2026) with no editing or interpretation. Quote the document, not this page.

Purpose, in the publication’s words

This publication implements Air Force Policy Directive (AFPD) 64-1, The Contracting System. This publication provides guidance and procedures for the management of the Government Purchase Card (GPC) program. It implements and supplements sections of the Department of Defense (DoD) Government Charge Card Guide for Establishing and Managing Purchase, Travel, and Fuel Card Programs (June 3, 2020, revised). Refer to the Department of Defense Government Charge Card Guide for Establishing and Managing Purchase, Travel, and Fuel Card programshttps://www.acq.osd.mil/asda/dpc/ce/pc/docs/guidesdocs/DoD_Govt_Charge_Card_Gu ide_06_03-20.pdf if information is not discussed in this Department of the Air Force Instruction (DAFI); if this DAFI is in conflict with the DoD GPC Policy, the DoD GPC Policy should be followed. This DAFI applies to all DAF GPC purchases utilizing appropriated funds. (Reference AFMAN 64-118, Air Force Nonappropriated Fund (NAF) Government Purchase Card program

Summary of changes, as printed

This document has been substantially revised from AFI 64-117, Government Purchase Card Program dated 22 June 2018 and needs to be completely reviewed. Major changes include incorporating DoD Defense Pricing & Contract (DPC) eContracting updates as related to SmartPay® 3 (SP3) GSA Contract, Department of Defense SP3 Government-wide Commercial Purchase Card Oversight, and Reporting – SP3 Transition Memorandums #1 through #12 and inclusion of the United States Space Force (USSF).

Contents

  1. Chapter 1—PROGRAM OVERVIEWp. 8
  2. Chapter 2—ROLES AND RESPONSIBILITIESp. 10
  3. Chapter 3—GOVERNMENT PURCHASE CARD SYSTEMSp. 24
  4. Chapter 4—TRAININGp. 26
  5. Chapter 5—FUNDING, PAYMENT AND REBATESp. 30
  6. Chapter 6—GOVERNMENT PURCHASE CARD PROCESSESp. 35
  7. Chapter 7—GOVERNMENT PURCHASE CARD USAGEp. 38
  8. Chapter 8—PROHIBITIONS FOR GPC AND CONVENIENCE CHECKSp. 53
  9. Chapter 9—CONVENIENCE CHECK ACCOUNTSp. 58
  10. Chapter 11—PURCHASES ABOVE THE MICRO-PURCHASE THRESHOLDp. 66
  11. Chapter 12—OVERSIGHTp. 69
  12. Chapter 13—CORRECTIVE ACTIONSp. 73
  13. Chapter 14—REPORTSp. 77
  14. Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATIONp. 78
  15. Attachment 3—DETERMINATION OF FAIR AND REASONABLE PRICINGp. 93
All 120 contents entries
  1. Chapter 1—PROGRAM OVERVIEWp. 8
  2. 1.1. Overviewp. 8
  3. 1.2. Purchase Cardp. 8
  4. 1.3. Purchase Card Usesp. 8
  5. 1.4. Information Processp. 8
  6. Chapter 2—ROLES AND RESPONSIBILITIESp. 10
  7. 2.1. Program Structurep. 10
  8. 2.2. Responsibilitiesp. 10
  9. 2.3. The Card Issuing Bank (the bank)p. 23
  10. Chapter 3—GOVERNMENT PURCHASE CARD SYSTEMSp. 24
  11. 3.1. MasterCard Insights on Demand (IOD) by Oversightp. 24
  12. 3.2. ECARSp. 24
  13. 3.3. Federal Procurement Data System - Next Generationp. 24
  14. 3.4. The Card Issuing Bank’s Electronic Access Systemp. 25
  15. 3.5. Defense Enterprise Accounting and Management Systemp. 25
  16. 3.6. Integrated Accounts Payable Systemp. 25
  17. Chapter 4—TRAININGp. 26
  18. 4.1. Mandatory Trainingp. 26
  19. 4.2. Refresher Trainingp. 29
  20. 4.3. Optional Trainingp. 29
  21. Chapter 5—FUNDING, PAYMENT AND REBATESp. 30
  22. 5.1. Financial Management Requirementsp. 30
  23. 5.2. AF Form 4009, Government Purchase Card Fund Cite Authorizationp. 30
  24. 5.3. Fundingp. 30
  25. 5.4. Reallocationp. 31
  26. 5.5. Reconciliation Issuesp. 31
  27. 5.6. Financial Management Certification of the Bank Statement for Paymentp. 31
  28. 5.7. Defense Financial Accounting Services Processingp. 31
  29. 5.8. GPC Rebates/Creditsp. 32
  30. 5.10. Fiscal Year End Close-out Proceduresp. 33
  31. Chapter 6—GOVERNMENT PURCHASE CARD PROCESSESp. 35
  32. 6.1. Accountsp. 35
  33. 6.2. Termination or Closure of Accountsp. 36
  34. 6.3. Data Access by Non-Program Officialsp. 36
  35. 6.4. Bank Secrecy and Patriot Actsp. 36
  36. 6.5. Records Managementp. 37
  37. 6.6. Freedom of Information Act (FOIA) Requestsp. 37
  38. Chapter 7—GOVERNMENT PURCHASE CARD USAGEp. 38
  39. 7.1. Authorized Usep. 38
  40. 7.2. Continental United States (CONUS) Purchases for Overseasp. 41
  41. 7.3. Outside the Continental United States (OCONUS) Purchasesp. 41
  42. 7.4. Merchant Category Codep. 41
  43. 7.5. Order Management Logp. 42
  44. 7.6. Pick Up (of items), Shipping, Deliveryp. 42
  45. 7.7. Receipt, Accountability and Disposal of Propertyp. 43
  46. 7.8. Tuition Assistance Programp. 44
  47. 7.9. Third-Party Payment Service (e.g., PayPalp. 44
  48. 7.10. Advance Conference Registration Feep. 45
  49. 7.11. Improper Purchasesp. 45
  50. 7.12. Purchases Requiring Additional Authorization or Documentationp. 46
  51. 7.13. Disputes, Defective Items and Fraudulent Transactionsp. 51
  52. 7.14. Non-Disputable Chargesp. 51
  53. Chapter 8—PROHIBITIONS FOR GPC AND CONVENIENCE CHECKSp. 53
  54. 8.1. Prohibited Purchasesp. 53
  55. 8.2. Aircraft fuel and oilp. 53
  56. 8.3. Appliances Acquired for Personal Use in a Work Environmentp. 53
  57. 8.4. Bail and Bond Paymentsp. 53
  58. 8.5. Betting, Casino Gaming Chips, and Off-Track Bettingp. 53
  59. 8.6. Cash Advancesp. 53
  60. 8.7. Cash Refundsp. 54
  61. 8.8. Checkout Feesp. 54
  62. 8.9. Classified Requirementsp. 54
  63. 8.10. Construction Services over $2,000p. 54
  64. 8.11. Purchases from Military or Civilian Government Employeesp. 54
  65. 8.12. Court Costs, Alimony, and Child Supportp. 54
  66. 8.13. Dating and Escort Servicesp. 54
  67. 8.15. Entertainment Itemsp. 54
  68. 8.16. Equal Employment Opportunity (EEO) Settlementsp. 55
  69. 8.18. Finesp. 55
  70. 8.19. Food and Mealsp. 55
  71. 8.20. Foreign Currencyp. 55
  72. 8.21. Gift Certificates and Gift Cardsp. 55
  73. 8.22. Hardware, Software, and Services Developed or Provided by Kaspersky Labp. 55
  74. 8.23. Items/Services for the Personal Benefit of Government Employeesp. 55
  75. 8.24. Long-Term Lease of Land and Buildingsp. 55
  76. 8.25. Personal usep. 55
  77. 8.26. Preferred Use Membershipsp. 55
  78. 8.27. Purchases Requiring Advance Paymentsp. 56
  79. 8.28. Recurring or Repeat Purchasesp. 56
  80. 8.29. Salaries and Wagesp. 56
  81. 8.30. Savings Bondsp. 56
  82. 8.31. Services Acquisitions Greater than $2,500p. 56
  83. 8.33. Split Purchasesp. 56
  84. 8.34. Taxesp. 57
  85. 8.35. Telecommunication Systemsp. 57
  86. 8.36. Travel Advances, Claims, or Expensesp. 57
  87. 8.37. Vehicle-Related Expensesp. 57
  88. 8.38. Video Surveillance Camerasp. 57
  89. 8.39. Weapons, Ammunition, and Explosivesp. 57
  90. 8.40. Use of Merchant Category Code 000p. 57
  91. Chapter 9—CONVENIENCE CHECK ACCOUNTSp. 58
  92. 9.1. Convenience Check Accountsp. 58
  93. 9.2. Unauthorized Usep. 59
  94. 9.3. Fundingp. 60
  95. 10.1. Emergency Acquisition Flexibility (EAF)p. 61
  96. 10.2. Emergency Thresholdsp. 61
  97. 10.3. Responsibilitiesp. 62
  98. 10.4. Deviations and Risksp. 65
  99. 10.5. Reconciling Transactions in an Emergency Environmentp. 65
  100. Chapter 11—PURCHASES ABOVE THE MICRO-PURCHASE THRESHOLDp. 66
  101. 11.1. Purchases Above the MPTp. 66
  102. 11.2. Contract Payment Methodp. 66
  103. 11.3. Guidance on Program Setup for Contract Ordering Officialsp. 66
  104. 11.4. Pre-Transactionp. 67
  105. 11.5. Post-Transactionp. 68
  106. 11.6. Program setup for GPC as method of Contract Paymentsp. 68
  107. Chapter 12—OVERSIGHTp. 69
  108. 12.1. GPC Oversight Requirementsp. 69
  109. 12.2. Monthly Reviewsp. 69
  110. 12.3. Semi-Annual Reviewsp. 70
  111. 12.4. CPM (Level 2) Program Management Review (PMR)p. 71
  112. 12.5. Purchase Card Oversight Module (PCOM)p. 72
  113. Chapter 13—CORRECTIVE ACTIONSp. 73
  114. 13.1. Corrective Actions of Violationsp. 73
  115. 13.2. Discoveryp. 73
  116. 13.3. Major Violationsp. 73
  117. 13.4. Disputing and Resolving Fraudulent and Erroneous Transactionsp. 74
  118. Chapter 14—REPORTSp. 77
  119. Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATIONp. 78
  120. Attachment 3—DETERMINATION OF FAIR AND REASONABLE PRICINGp. 93

Other DAFI publications nearby in the series

500 DAFI records on the Air Force index. Search the full index.

Works of the United States Government are not subject to copyright (17 U.S.C. § 105). This site is not affiliated with the Department of the Air Force or any government agency.

Air Force index

REF: DAFI 64-117, effective May 19, 2022

Air Force e-Publishing — DAFI 64-117

This is an index record, not the publication. The official PDF is the authority; verify the current edition before acting.

Reviewed by Guilherme Correia · Military Toolkit editorial

Open the official PDF